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10 Essential Workflow Automation Tools to Boost Productivity

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In our fast-paced lives, where time is both valuable and limited, automation has emerged as the ultimate solution to help us reclaim those precious moments. Are you an automation enthusiast? Whether you're a seasoned pro or just dipping your toes into the vast sea of automation tools, this guide will introduce you to 10 game-changing workflow automation tools to make your daily tasks feel like a walk in the park. Let's dive in!

What is a Workflow Automation Tool?

Imagine having a digital assistant that can perform repetitive tasks for you, like sorting emails, scheduling meetings, or updating spreadsheets, without you lifting a finger. A workflow automation tool is a virtual helper that follows your instructions to complete tasks automatically. Tired of doing the same things over and over again? Let automation help.

Top 10 Workflow Automation Tools to Boost Productivity

1. Zapier:  Imagine a magic wand that effortlessly integrates your favorite applications. This sums up Zapier. Zapier can choreograph your social media, email marketing, and customer support into a productive symphony.


  • Thousands of app integrations.
  • User-friendly.
  • Complex workflows are made simple.


  • Limited free plan.
  • Some integrations require premium subscriptions.


Paid Plans start at around $20 per month.

2. Kissflow 

Kissflow automates and streamlines operations in the cloud. Its drag-and-drop interface lets non-technical users design bespoke workflows and pre-built templates for HR onboarding, IT ticketing, and buy requisition. 


  • Custom workflows.
  • Smartphone app for remote workflow and task access.


  • Fewer reporting features than comparable BPM tools. 
  • Integrations are difficult and API possibilities are restricted.


Pricing starts at $300 per month

3. IFTTT (If This, Then That)

Meet IFTTT, the friendly neighborhood automation tool that uses simple "if this, then that" reasoning and flourishes. It is like your digital butler, helping you save email attachments to Google Drive and switch on the lights when you get home.


  • Easy for beginners.
  • Free to use.


  • Limited complexity.
  • Fewer business-oriented integrations.


Free to use.

4. Microsoft Power Automate

​A valuable tool for those familiar with Microsoft 365. Automation can manage your Outlook inbox, update SharePoint files, and sync To Do items.


  • Robust automation capabilities.
  • Free plan available.


  • The learning curve for complex workflows.


Paid plans start from $15 per month.

5. Pipefy

Imagine no more laborious manual activities. These vanish like a magician's rabbit when Pipefy waves its wand. It tracks deadlines (SLAs), collaborates with peers, and communicates with other tools, effortlessly integrating everything.


  • Codeless workflow builder.
  • Rich workflow KPI insights. 


  • Limited workflow insights in real-time.


Paid plans start from $19 per month.

6. Trello

Trello, the Kanban aficionado, makes project management a breeze. While it's known for its visual approach to tasks, its automation capabilities can help you move cards across boards and lists with ease.


  • Integrates with various apps.
  • Free version available.


  • The free version has few automation possibilities


Paid plans start at $12.50 per month.

7. Monday.com

Monday.com is your go-to if you crave a collaborative workspace with automation prowess. Whether you're in a small team or a sprawling enterprise, its customizable workflows will keep everyone on track.


  • Highly customizable workflows.
  • Collaboration-focused.


  • Costs can escalate for larger teams.


It can range from around $8 to $16+ per user per month.

8. Automations.io

Automations.io excels at connecting the dots between your favorite apps. From Salesforce to your email marketing platform, it's all about making your apps communicate effortlessly.


  • Extensive app integrations.


  • Limited automation credits in the free plan.


Plan prices start at $29/month. 

9. Tray.io

Avoid tiresome manual operations and enjoy easy flow. Tray.io simplifies complexity, making your work sound like a symphony. Enter the future of automation, where you rule your digital realm.


  • Many pre-built connections and templates 
  • Custom triggers and actions for business needs 


  • Complex routines are difficult to learn.


Paid plans start at $595/month.

10. Asana

Asana is your task and project management wizard. Automate repetitive tasks, track progress, and ensure no ticket or assignment goes unnoticed.


  • Integrates with various apps.
  • Offers a free plan.


  • Free versions limit advanced functionality.


Paid Plan starts at around $10.99 per user per month.


In conclusion, the correct workflow automation solution boosts productivity. No solution is universal. Try the free versions, then upgrade as needed. These 10 must-have automation technologies will boost efficiency and free up time for what matters.

Our Recommendation

If we have to recommend just one tool for its versatility and ease of use, It would be Zapier. Zapier automates thousands of apps across platforms, making it unique. The UI is simple for beginners and powerful for experts. Zapier automates "if this, then that" to multi-step procedures. This simple, adaptable tool automates and boosts work.

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